| Landmark - Helpful Hints |
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| PNEUMATIC CHAIR HINT |
| Some chairs use a “pneumatic control” to raise or lower the seat height. It’s a gas lift mechanism that requires only a single handle to make the adjustment. You can actually lower the seat while seated. This is helpful when the chair is used by more t han one person, say, in situations where shift changes occur, or a sales department where a desk is available to more than one user. |
| SEAT HEIGHT HINT |
| The correct seat height should result in your feet resting flat on the floor, with your thighs horizontal and forearms approximately level with the work surface. This position relieves pressure on the thighs toward the front of the seat, and encourages a straighter seated posture. Additional fine tuning may be required depending upon work surface height and knee clearance. |
| FLOOR MAT SYSTEM HINT |
| An effective matting system is essential to protect the floors and carpets of your entire building, reducing maintenance costs and improving safety. w Up to 24 lbs. of dirt can be tracked in by just 1000 people coming thorough an entrance in a 20-day work month w 42% of floor finish can be removed within the first six feet of an entrance without adequate matting after only 1500 people |
| MONITOR VIEWING HINT |
| The wrong work surface height can put the monitor screen in a position that forces you to adopt a position that produces fatigue in the back, hands, legs, neck and shoulders. Adjustable workstations can avoid these stresses. A comfortable monitor height would be one in which you view the screen at an angle of between 20° to 30° below the horizontal eye level. Optimum viewing distance from the eye to the screen should be between 17¾” and 19¾”. And if the workstation also provides for adjustment of the keyboard height, a comfortable height would result in the forearm being horizontal to the home row keys. The wrists should be positioned in a range between 10° above and below horizontal. |
| ROLLING FILES HINT |
| Rolling files are especially useful in cubicles, or other tight spaces where filing and storage furniture is limited. Rolling files are also convenient where work space is shared. Files over 27” high are considered desk height, and eliminate bending and reaching. |
| FILING EFFICIENCY HINT |
| Front-to-Back Filing 30” Wide Files-30½” of filing with letter/letter rows. 36” Wide Files-30½” of filing letter/letter, legal/legal, or letter/legal rows. 42” Wide Files-45¾” of filing with three rows letter or 30½” of two rows legal, or two standard printout rows. Side-to-Side Filing 30” Wide Files-27” of filing letter or legal. 36” Wide Files-33” of filing letter or legal. 42” Wide Files-39” of filing letter or legal. Combination Filing 30” Wide Files- not recommended. 36” Wide Files- 15¼” of front-to-back standard printout filing and 19½” of side-to-side legal filing. 42” Wide Files- 15¼” of front-to-back standard printout filing and 22½” of side-to-side legal filing. |
| SUSPENSION / NON-SUSPENSION FILES HINT |
| The suspension system is the rails that hold the drawer when open. It enables a drawer to hold a heavier load, and extend fully for easier access to contents at the back of the drawer. Non-suspension files do not have these rails, and are therefore more often shorter cabinets suitable for small offices or homes. |
| DESK TRAYS USE HINT |
| Desk trays come in two styles: “horizontal sorters”, where the papers or folders lie flat (like those on this page). And “vertical sorters”, where they are upright. These are preferred for folders or catalogs. We also carry trays that contain various c ombinations of these. |
| PERSONAL FILES USE HINT |
| Personal files are not for business only. The files on this page are also handy in the home as a small file system and countless other uses. Most are between 12” and 14” deep, so they will fit in a closet or other small spaces. In addition to papers, t hink of applications such as storage of clothes, tools, old books, garden supplies and sporting goods. |
| RECORDS RETENTION HINT |
| The length of time you are required to retain records varies state to state. Statutes of limitation for your state must be considered. Your regional tax authority should be consulted, especially regarding tax, unemployment and worker’s compensation recor ds. For retention requirements established by Federal laws and regulations, you may obtain at normal cost, the current “Guide to Record Retention Requirements”. Contact the Superintendent of Documents, US Government Printing Office, Washington, DC 20402 for the current price and payment details. |
| CARD GUIDES USE HINT |
| How many index card guides do you need? A good rule of thumb is 20 to 30 cards per guide for active files. For files with moderate activity, estimate 40 or more cards per guide. |
| INKJET CARTRIDGE REFILL HINT |
| Why refill your old ink jet cartridge? First, it’s considerably less expensive than buying a new OEM cartridge. Second, it’s environmentally responsible-you won’t be contributing to landfill waste. And finally, with the brands in our catalog, you don’t sacrifice print quality or performance. |
| PRINTER PAPER TRAY HINT |
| Extra paper trays let you switch the size, type and color of your print media without having to reload trays or hand feed individual sheets of paper. And it’s always a good idea to keep a spare tray on hand to avoid the interruption of a broken one. Tra ys on this page are available for: Letter size (8½ x 11) Legal size (8½ x 14) Ledger size (11 x 17) A4 ( a European metric size equal to US 8.3 x 11.7) Executive size (7¼ x 10½) |
| ANTIGLARE SCREEN FILTERS HINT |
| Reflections from your monitor screen can result in irritated eyes, strained muscles, headaches, fatigue and stress as your body tries to compensate for the glare. Antiglare filters can minimize these effects and improve the visibility of text and graphic s. In addition, some filters can also protect against the electric radiation portion of the VLF (very low frequency) and ELF (extremely low frequency) fields produced by monitors. |
| TRANSPARENCY FILM IMAGING HINT |
| Step 1: Create your original on hard copy. Step 2: Select the proper film (without a sensing strip for most copiers, with a sensing strip for high speed copiers.) You can add color impact by using a film with a colored background. Step 3: Place film in copier paper tray and copy original as though it was paper. Step 4: For easiest handling, tape film to a mounting frame. |
| PORCELAIN / MELAMINE BOARDS HINT |
| Porcelain-An enameled surface over a steel substrate. The porcelain has exceptional write-on, rub-off capability, outperforming all other surfaces, and is highly resistant to scratching or staining. the steel substrate also makes the board receptive to magnetic accessories. Melamine-Lighter and less expensive than porcelain. Excellent write-on capability, but not magnetic. Always use with dry erase markers-permanent markers and tape can cause damage. |
| DISKETTE PROTECTION HINT |
| Most authorities agree that airport X-ray machines pose no threat to hard disks or diskettes. But the danger of theft of your computer when traveling is always a possibility. Rule No. 1 is: always make back up copies of your data before traveling with your computer. And do not keep the back ups in the same case as your laptop. This precaution will prevent a nuisance from becoming a disaster. |
| LARGE DOCUMENT FILES HINT |
| Often the artwork, engineering drawings, blueprints or other large documents carried in the cases on this page need to be filed or stored. We can provide large document files. For those that store documents flat, look for “Flat Files” in our index. For documents that can hang vertically, look for “Print Files”. |
| SHEET LIFTERS USE HINT |
| In round ring binders, sheets tend to bunch between the rings and the cover. Sheet lifters, found in better ring binders, push the paper over the lower curve of the rings as the binder is closed. |
| RING BINDER CAPACITY HINT |
| How many sheets will fit in a ring binder? Here’s a rule of thumb. For a round ring binder, for every ¼-inch of capacity you can get approximately 40 sheets of 20# paper and index. For a D-ring binder, estimate about 55 sheets and index for every ¼-inc h of capacity. |
| PUNCHED HOLES PAPER EXCESS HINT |
| Paper excess from drilling holes and trimming during the manufacturing process is bailed and sold as pre-consumer waste to paper recycling companies. It is then made into more paper and paper products such as chipboard |
| ACCOUNTING BOOKS BINDING HINT |
| Good accounting books normally are bound with one of the following methods. Sewn Sections- just like a hardcover book. Meant to last for a long time under the demands of daily use. Perfect Bound- adhesive bound like a paperback book. Lower cost than sewn binding. |
| PUNCHED HOLE CENTERS MEASURING HINT |
| An easy way to measure post centers on punched sheets is to measure from the left edge of the left hand hole to the left edge of the right hand hole. |
| FINE PAPER FINISHES HINT |
| Regular- No visible texture other than watermark, if applicable. Smooth- Compacted to add extra smoothness for use in laser printers Laid- A subtle striated or lined texture. Cockle- A subtle air-dried texture similar to onion-skin paper. As paper weight increases, cockle finish becomes less noticeable. |
| CRAYONS USE HINT |
| Crayons are typically thought of as a drawing instrument for children. But businesses are also finding uses for them. Sign making, for example, where color makes an impact. Or to create visual excitement in advertising or sales presentations. |
| DRAWING MARKERS HINT |
| Drawing markers generally have one of three different nib types. Chisel tip- can produce fine, medium, or broad lines. Best suited for layouts. Fiber tip- ranges from flexible to stiff, produces medium or fine lines for precision detail work. Brush tip- like a watercolor paint brush, this nib can produce a line of varying widths, depending upon the degree of pressure. |
| SCISSORS/SHEARS USE HINT |
| The difference between scissors and shears is the length; any unit shorter than 7” are scissors, any unit longer are shears. Scissors have equal finger and thumb bows. Shears have double finger bows. |
| FLOOR CARE HINT |
| This is a floor care tip. Always use a dedicated bucket and mop for applying finish and never pour finish remaining in the bucket back into the finish container. Even though it may appear clean, it has been contaminated with floor soil, and will break d own the finish in the container. Use it up or discard it. |
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